The current data protection policy applies to all users of the Generation Equality Forum website.

 

The Generation Equality Forum website publishes information from all departments of the Generation Equality Forum Secretariat-General (Ministry for Europe and Foreign Affairs). The Secretariat-General is in charge of the daily editorial, graphic and technical maintenance of the website.

 

The website is hosted by ISOBAR.

 This website was created using SPIP, Open Source Software distributed under the GNU General Public License (GPL).

 

Your personal data is collected and processed on the Generation Equality Forum website by the French Ministry for Europe and Foreign Affairs, which is in charge of implementing France’s foreign policy and conducting relations with foreign States and is located at 37 Quai d’Orsay, 75007, Paris.

 

Under the amended Act 78-17 of 6 January 1978 on Data Processing, Data Files and Individual Liberties, and Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016, users (hereinafter referred to as “you”) whose personal data is collected or is subject to collection, enjoy personal data protection rights.

 

In its capacity as data processor, the French Ministry for Europe and Foreign Affairs commits to ensuring that your privacy is respected and that processed personal data is protected:

 

Legally, fairly and transparently with regard to the person concerned;

Collected for a determined, explicit and legitimate purpose;

Adequate, pertinent and limited to what is necessary with regard to the purposes for which they are processed;

Processed in order to ensure the appropriate security of personal data.

Definitions

1. Personal data

Article 4.1 of the General Data Protection Regulation: “Personal data” means any information relating to a natural person who can be identified, directly or indirectly.

 

2. Data subjects’ rights

Article 12 of the General Data Protection Regulation: The data subjects have rights over their data including the right to access, rectification, objection, restriction, erasure and portability of your personal data.

 

3. General Data Protection Regulation

Indicates the legal corpus relating to personal data protection, including amended Act 78-17 of 6 January 1978 on Data Processing, Data Files and Individual Liberties, and any new laws and implementing decrees, as well as the General Data Protection Regulation (GDPR), an important reference in the area of personal data protection, which came into effect on 25 May 2018.

 

4. Controllers

Article 4.7 of the General Data Protection Regulation: “Controller” means the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data.

 

Confidentiality and Data Protection Policy

Under the General Data Protection Regulation, the processing referred to in this Confidentiality and Data Protection Policy is supported by a specific legal basis.

 

This policy informs you of the conditions in which the Ministry for Europe and Foreign Affairs collects, processes, stores, archives and deletes your personal data. It also informs you of the rights that you have over your data.

 

The Ministry for Europe and Foreign Affairs collects personal data concerning you when you voluntarily chose to transmit this data to us.

 

  1. What personal data does the Ministry for Europe and Foreign Affairs process and collect?

 

Cookies: When you visit the Generation Equality Forum website, cookies are automatically stored on your computer, your mobile phone or your tablet.

A cookie is a text file stored on your computer when you visit a website or view an advertisement.

For more information on our cookies policy (type, duration, objection procedures).

 

Logging system: Logging concerns access of users including their IP address, the date and the time of their connection, the date and time they log in and log out and their browsing history (all of the links and pages viewed by the user).

Contact form: The Ministry for Europe and Foreign Affairs collects personal data concerning you when you voluntarily chose to transmit this data to us using the contact form available online on this website.

In this way, we automatically collect your IP address. Your IP address and personal information that you choose to indicate in your message (surname, first name, address) is stored in a database and accessible to staff working at the Ministry in charge of processing responses.

 

Exercising rights: Identification data (surname, first name, e-mail address, telephone number, company, position, where necessary, a copy of identification card, for the purposes of exercising right to access, rectification or objection or to respond to a legal requirement)

2. What are the purposes and grounds for the collection of your personal data?

Cookies (consent)

To facilitate users’ browsing by storing their data

To measure site visits and to suggest videos, sharing buttons and content from social platforms, and animated and interactive content.

 

Logging system (legitimate interest)

To identify fraudulent access or abusive use of personal data or determine the origin of an incident, we record certain action conducted in information systems. To do so, the Generation Equality Forum website has a system to manage traces and incidents. It records relevant events and ensures that these records cannot be changed.

 

Contact form (consent)

To enable all users to contact the Generation Equality Forum Secretariat-General (Ministry for Europe and Foreign Affairs) about a specific question they may be interested in.

 

Exercising rights (legal requirement)

To reply to requests from data subjects with regard to the availability of this personal data, and its processing in compliance with this policy.

 

3. Who are the recipients of the personal data processed by the Ministry for Europe and Foreign Affairs?

The only recipient of personal data that you may transmit is the Ministry for Europe and Foreign Affairs, which processes it.

 

4. What are the security measures implemented by the Ministry for Europe and Foreign Affairs?

The Ministry for Europe and Foreign Affairs has committed to implementing all the technical and organizational measures to ensure the security of personal data processing and the confidentiality of your data, in compliance with the Act on Data Processing, Data Files and Individual Liberties, and any new laws and implementing decrees, and the General Data Protection Regulation (GDPR).

 

Therefore, the Ministry for Europe and Foreign Affairs takes all the necessary security precautions with regard to the nature of your data and the risks involved in the processing in order to protect the confidentiality and the integrity of data. This consists of preventing data from being distorted or damaged or non-authorized third parties from having access (physical protection of offices, access accreditation procedure for competent staff, secure personal access with confidential logins and passwords, logging connections, etc.)

 

5. How long is personal data stored?

Cookies             For more information on our cookies policy (type, duration, objection procedures).

Logging system             This data is stored for one year.

Contact form   This data is stored for one year.

Exercising rights           This data is stored the remainder of the year from the time of the special request, plus two years.

Data subjects’ rights

 

1. What rights do you have?

Personal data protection regulations recognize that people whose data is collected have the possibility to exercise certain rights:

 

A right to access: You have the right to attain confirmation of whether or not your personal data is processed, and when it is, to attain access to the said data and a certain amount of additional information.

A right to rectification: You may ask that the data concerning you be corrected or supplemented if it is inexact.

 A right to deletion: For certain reasons, you may have the Ministry to delete the personal data concerning you.

A right to objection: You may object at any time for reasons regarding special circumstances, personal data processing based on public or legitimate interest of the Ministry for Europe and Foreign Affairs.

A right to portability: You may recover the data you provided the Ministry, in a structured format, commonly used and legible by a machine.

 

2. How can you exercise your rights?

To exercise these rights or for any questions regarding the processing of your data in this system, you can contact our data protection delegate.

 

By post: Délégué général à la protection des données

27, rue de la Convention – CS 91533 – 75732 PARIS CEDEX 15

 

By email: droits-rgpd.meae@diplomatie.gouv.fr